Prerna Gupta

What is a payroll manager? A payroll manager is responsible for taking care of all the processes and tasks that are related to the payroll function of a business to ensure that they are done accurately, in line with government regulations, and on time. It is the responsibility of the payroll manager to ensure that all the employees of an organization receive their paychecks on time and without any unnecessary deductions. They also work closely with recruitment agencies to handle various processes, such as off-rolling of employees. This is just an outline of the responsibilities that a payroll manager has to fulfil when working with an organization. Other responsibilities may vary depending on an organization’s size, type, and industry. Should a business outsource payroll or manage payroll internally? Well, if you are a growing business that’s planning to expand in the future, the best thing for you to do would be to hire a recruitment agency for this function. Employment agencies usually have a massive pool of talented payroll managers to choose from. Moreover, the cost associated with having an in-house payroll manager outweighs its benefits. So, it is always better to outsource this function. When you outsource payrolling to a recruitment firm, you don’t have to bear the expense of hiring an in-house payroll manager. This is a specialised position that not only requires the right qualification but right experience as well. The expenses associated with hiring an internal payroll manager can be on the higher side. Also, payroll managers need a team that they can supervise to get all the payroll-related work done. So, you need to hire a team of at least two or three people who will work under the payroll manager. This is a big financial commitment that a lot of startups and small and medium-sized businesses can’t make. The best alternative is to outsource this role. By outsourcing the payroll manager’s role to a recruitment firm, you relieve yourself of all the expenses, effort, and time required to hire a payroll manager and put together a team that works under them. All of this will be taken care of by the recruitment firm you choose for this job. Now that you know that outsourcing is a better alternative for a lot of businesses, let us discuss the responsibilities of a payroll manager. What is involved in payroll administration? A payroll manager is responsible for handling payroll administration tasks, which involve everything related to employee pay management. So these tasks include the management of different components that work together to decide an employee’s pay for a month. These could be anything from payment structure, and hours worked, overtime, and more. Payroll administration may also involve working with external placement agencies or recruitment agencies to manage the pay of those that are not directly on the organization’s payroll. The following are the roles and responsibilities of a Payroll Manager: Designs, maintains, implements, and reviews a payroll process system that ensures the accurate and timely processing of different transaction related to an organization’s payroll function. These transactions include salaries, benefits, and deductions, including taxes Works with and handles a team of payroll management that is responsible for preparing and maintaining records of different payroll transactions Evaluates the working of the payroll processing system, processes, and software regularly and shares the need for change or upgradation Keeps track of and processes all the updates in the payroll management system, including updates related to terminations, new hires, and others Assists in conducting audits by furnishing the required documentation, records, and reports to auditors Makes sure that payroll policies comply with government payroll best practices and laws Oversees changes in employee contracts Answers employee questions related to payroll, new systems, deductions, and others What are the skills and qualifications to look for in a payroll manager? If you are looking for a payroll manager, then look for someone well-versed with different aspects of payroll processing and management. They also don’t hesitate to maintain a collaborative relationship with an organization’s employees and the HR department. Here are a few skills that you should look for in a payroll manager: Attention to detail: A payroll manager frequently encounters forms, reports, documents, and spreadsheets. There could be errors in these documents which could impact the salaries of the employees. So, a payroll manager needs to have an eye for detail and should be able to find out and correct the smallest mistake or error in a report or document. Mathematical skills: This is a must for payroll managers.There is a lot of number crunching involved, and excel skills are a good quality to have as well. Dealing with numbers is a significant part of a payroll manager’s position. Understanding of payroll software: A payroll manager needs to be in sync with the changing technology. Knowing only Excel isn’t going to take you anywhere. A payroll manager needs to be well-versed with different systems, including a system that integrates with an existing workforce system and one that’s on the Cloud. Honesty: Well, it’s a matter of trust. Your payroll manager deals with finances and taxes all the time. Also, he has access to private information about the organization and its employees that if disclosed to anyone could lead to severe consequences. So, you must find a person who can be trusted upon. Education level: The prerequisite for a payroll manager’s role is a Bachelor’s degree in finance and/or accounting. Companies usually prefer a person with a Master’s degree in these disciplines or HR over people with a Bachelor’s degree. However, a Master’s degree isn’t a must. Sometimes your experience and knowledge trump everything else. 3 Point Human Capital is a payroll partner that has a comprehensive payroll outsourcing services process to ensure accurate, timely delivery of salaries. This is why we are one of the most reliable payroll outsourcing companies in India. Conclusion Your organization’s payroll processing and management function is an important function that you can’t overlook. Whether you are thinking of hiring an in-house payroll

What is Recruitment Process Outsourcing (RPO)? Recruitment process outsourcing or RPO involves outsourcing or handing over either a part of your recruitment process or all of it to third-party recruitment services. Recruitment process outsourcing is a great way to ask experts to perform recruitment tasks that your internal human resource department may not be capable of handling or may not have the time to handle. This is the best way of getting these jobs done in an efficient manner. 5 Benefits of Recruitment Process outsourcing When you are choosing recruitment process outsourcing as a way to free your internal HR team with some responsibilities, you should always base your decision on the benefits of outsourcing recruitment and selection process. Here are some of the benefits of outsourcing recruitment: Less Recruiting Budget: Your recruitment outsourcing budget need not be on the higher side. Recruitment process outsourcing is a cost-effective way of recruiting talent. When you hire recruitment services, you can expect them to help you save a significant amount of money over a period of time. The best thing about outsourcing recruitment to an RPO company is that they are flexible. They can offer you services depending on your needs and budget. RPO providers can help to fill your open positions faster than your internal HR team, as they have access to a huge pool of talented individuals. Faster recruitment directly translates into better productivity.  Scalable Recruiting Capacity: Recruitment process outsourcing follows a scalable recruitment model. So, depending on your growing or diminishing needs of recruitment, a recruitment process service can easily scale up or scale down its services. If you are looking to expand the entire business or department, you will need more people to be hired. On the other hand, if you are downsizing for whatever reason, you will need to put a stop on hiring any new candidates. This is what outsourcing recruitment brings – the ability to accommodate different situations. You will only have to pay for the closed positions. What more can you ask for? Increased Candidate Quality: This is one of the most important benefits of hiring a recruitment process service provider. By hiring recruitment process outsourcing experts to do the job on your behalf, you are asking them to perform all those tasks that guarantee a quality hire at the end of the process. So, whether it is sourcing or screening, they will have experienced professionals making sure that only the most skilled and talented people make the cut. These recruitment services offer you the peace of mind that comes from knowing that the people who will be joining are the most talented people around for those positions. Reduced Time to Hire: Most recruitment process outsourcing companies follow a time-to-hire model to ensure that they don’t take too much time in the positions that a company has hired them for. A recruitment process service provider has tools and systems in place that bring the hiring time down to a minimum. The time taken by these companies for recruiting candidates is much less than what an in-house team usually takes. Reduces the Need for Direct Advertising: If you are thinking of advertising your recruitment needs, you should know that it would significantly impact your budget and, at the same time, won’t guarantee quality hires. However, when you choose a recruitment process service provider, you can stick to your budget. You will not be required to advertise the openings on all the different channels when you choose to work with a recruitment process outsourcing partner. They have some of the most effective methods of tracking the right people. How to Choose a Good Recruitment Outsourcing Agency? Now that you are aware of all the benefits of working with a recruitment process outsourcing company, it is important that you also know the things that will help you hire the right company for your needs. The first thing to look for is the size of the RPO company. See whether or not it has enough resources to provide solutions for your problems. Also, find out about all the different services it offers. The cost of service is another important thing. Make sure it is in line with your budget.

Contract staffing agencies are recruitment firms that help businesses in fulfilling their staffing needs, both immediate and long-term. Contract staffing is a more flexible mode of hiring candidates. It is mostly used for hiring expert talent for particular projects or for a particular time frame. Although it looks like an informal association between the contract staffing agency and the organization looking for candidates, it is far from it. A formal contract is mutually signed by both the parties involved. The contract staffing agency handles everything from screening, interviews, and selection procedure to employee contracts, payrolls, and more. What is contract staffing? Hiring talented staff as per the current demand on a temporary basis as specified by a contract is called contract staffing. Competent and qualified candidates, when and where required, help an organization to meet its goals and deliver the promises on time, without any additional burden on the company. This is what a contract staffing company helps you with.3 Point Human Capital Pvt. Ltd. provides contract staffing services as per the specific needs and demands of an organization. We help you get the right candidate to fulfil your short term or long term goals. This helps an organization to deliver its products and services to its clients quickly. Contracted staff is generally assigned with a specific task and paid a pre-decided amount, as per the mutual agreement. Why is contract staffing important? Contract staffing services play an important role in achieving short-term goals. It facilitates finding out efficient and trained staff for an organization. Many projects cannot wait for long and are required to be fulfilled in a specific time period. Short term contract staffing services help companies add the professional workforce selectively and as per their requirement. Contract staffing agencies work as a strong alternative to hire talented individuals, without any additional financial burden on the company. The staff is paid on an hourly basis or as per the job assigned, and therefore this is cost effective No specific training is required to train your employees, as the contract staff hired is already trained as per the necessary skills required for the company. The contract staff is sometimes highly specialised, and so, it is difficult for an organization to hire individuals quickly. This is why it is best to take advantage of hiring a contract staffing service provider. Contract staffing is a time-saving process, as it eliminates long stages of the hiring process. You can hire temporary talent to start your work process as soon as possible. Contract staffing solutions also help save money in health insurance, daily allowance, provident funds, etc. It helps the management to fill in the immediate requirement of manpower when there are promotions, transfers, retirements, etc. Steps in contract staffing The components of the staffing process include: Estimation of Manpower requirement: The assessment of numbers and type of manpower required by an employee is the first step. It is most important to analyze the specific requirement with the total number of expected staff required for a company. The contract staffing agency analyzes workload with the workforce to calculate the required staff and arrange the total number of staff required. Recruitment: A contracting staffing agency attracts more and more people to apply for the job. This helps them to select the most competent staff with better choices. Contract staffing companies contact various placement consultants, contractors, employment exchange, and print out advertisements in the local newspapers to search for the right candidates for the job required. Selection: This part of the contract staffing process includes the scrutiny of the deserving candidate who fulfils all the requirements of the desired job. The process includes interviews, tests, group discussions, etc. The main aim of the procedure is to find out the right candidate for the right job. Placement: Allocation of rank to the suitable candidate is known as the placement of the candidate to a company. The candidate is allocated the role for which they were hired and can now start fulfilling the roles and responsibilities they were hired for. The candidate is required to work as per the responsibilities assigned to them, maintaining harmony with the other staff of the organization. Functions of a Contract Staffing Company Contract staffing agencies work with skilled professionals to provide the perfect solution to the hiring companies. These short-term contract staffing companies evaluate and suggest the right candidates who can deliver the best results to a company. The main function of the staffing company is to find qualified staff to work and deliver contract staffing solutions as per the company’s requirements. They help in finding the right fit for the job.Besides supplying human resources, the staffing agency may also take care of employee payrolls, conduct training programs, the orientation of employees, etc. Conclusion A well-trained staff is an asset to a company. Contract staffing services help in providing you with the best suitable candidate for the desired job. They offer contract staffing solutions to supplement the HR strategy of the client with the right kind of talent. Since a contract worker is less demanding as they are temporary in nature, it is always advisable to engage their services and save money and time. 3 Point Human Capital is a trusted name when it comes to contract staffing solutions. Our clients can vouch for the quality of our talent. No matter the nature of your business or requirements, we have everything and more that you would look for in a contract staffing company.